Finance and Accounting Consultant Vacancy-Job Ref: ACTHUNDP/0635/20230207

Finance and Accounting Consultant Vacancy-Job Ref: ACTHUNDP/0635/20230207
Bangkok (Thailand)
JOB DESCRIPTION
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
BACKGROUND
The UN Women Regional Office for Asia and Pacific (ROAP) works to empower and support country offices around the region to effectively deliver on UN Women’s mandate, across its normative, operational and coordination roles. It provides technical as well as operational oversight and quality assurance to ensure timely and efficient mandate delivery at country level, while also working to deliver on its mandate at the regional level, including by leveraging regional coordination mechanisms and liaising closely with regional bodies.
The ROAP is currently engaged in processes to further strengthen and enhance its operational efficiency and effectiveness in order to be able to better deliver its mandate. In this regard, the ROAP is seeking to recruit a consultant for the above duration, whose duties are as articulated below.
Under the guidance and supervision of the Finance Associate and the Finance Specialist, the Finance Consultant provides financial services ensuring high quality, accuracy, and consistency of work. The Finance and Accounting Consultant promotes a client-oriented approach consistent with UN Women rules and regulations.
The Finance and Accounting Consultant works in close collaboration with the operations, and programme staff in the Regional Office for Asia & the Pacific (ROAP), Multi-Country Offices (MCOs) and Country Office (CO), Project Offices and with UN Women HQs staff to exchange information and ensure consistent service delivery.
The UN Women Regional Office for Asia and Pacific (ROAP) works to empower and support country offices around the region to effectively deliver on UN Women’s mandate, across its normative, operational and coordination roles. It provides technical as well as operational oversight and quality assurance to ensure timely and efficient mandate delivery at country level, while also working to deliver on its mandate at the regional level, including by leveraging regional coordination mechanisms and liaising closely with regional bodies.
The ROAP is currently engaged in processes to further strengthen and enhance its operational efficiency and effectiveness in order to be able to better deliver its mandate. In this regard, the ROAP is seeking to recruit a consultant for the above duration, whose duties are as articulated below.
Under the guidance and supervision of the Finance Associate and the Finance Specialist, the Finance Consultant provides financial services ensuring high quality, accuracy, and consistency of work. The Finance and Accounting Consultant promotes a client-oriented approach consistent with UN Women rules and regulations.
The Finance and Accounting Consultant works in close collaboration with the operations, and programme staff in the Regional Office for Asia & the Pacific (ROAP), Multi-Country Offices (MCOs) and Country Office (CO), Project Offices and with UN Women HQs staff to exchange information and ensure consistent service delivery.
DUTIES AND RESPONSIBILITIES
. Roles and Responsibilities
Under the direct supervision of the Finance Associate and Finance Specialist, the Consultant will be responsible for the achievement of the following tasks and deliverables:
Handling of requests for approval of Supplier data update in the Quantum system submitted by the Regional Office itself and MCOs/COs in the Asia & pacific region:
Review requests to ensure correctness of data update as well as proper and sufficient supporting documents as required by UN Women rules & regulations.
Where required, communicating to requester on corrections, changes, or additional supporting documents required.
Timely arranging for complete requests to be approved by the Finance Associate/Finance Assistant.
Review of Quantum invoices initiated from Travel Request (TR) and travel expense settlement/reimbursement (F10) from UNAll, including monitoring and follow up for timely submission of F10 by staff/consultants.
Preparation and monitoring of payments made to vendors, staff, and other accounts payable in a timely manner, with high accuracy, and proper supporting documents according to UN Women requirements.
Preparation of correction and adjustment in Quantum system for recording liquidation of partner advance, miscellaneous requests as appropriate.
Reviewing Quantum requests for approval of Invoice Corrections prepared by MCOs/COs in the Asia & Pacific region.
Review Invoice corrections to ensure correctness and completeness in term of amounts, Chart of Accounts (COAs), and supporting documents as required by UN Women rules and regulations.
Where required, communicating to requester on corrections, changes, or additional supporting documents required.
Timely arranging for complete Invoice Corrections to be approved in Quantum.
Preparing Invoice Corrections for RO and project offices
Review of completeness and correctness of expenditures reported in financial report received from implementing partner organization by performing a verification its supporting documents (e.g. receipts, invoices, and other details) and recording the expenditures it to the new ERP system
Administrative assistance provided on fixed asset physical verification, office & space arrangement and storage.
Providing support to the implementation of the new ERP system. Among other things, the support includes user testing of the new ERP, reconciliation and validation of financial data migration.
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