National Consultant-Programme Support Vacancy-Job Ref: ACTHUNDP/3011/2020103
UNDP
National Consultant-Programme Support Vacancy-Job Ref: ACTHUNDP/3011/2020103
Bangkok (Thailand)
JOB DESCRIPTION
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
BACKGROUND
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Working with a variety of partners, UN Women’s programme has direct impacts transforming women’s lives by reducing gender-based violence, strengthening their leadership and voice in peace negotiations, crisis response and increasing economic opportunities, including through labor participation, climate smart agricultural opportunities, and energy solutions.
Based on UN legislative mandates and the UNW Strategic Plan, the Regional Office for Asia and the Pacific (ROAP) is tasked with providing strategic programme development, policy/ technical advisory services and quality assurance support to Multi-Country Offices (MCOs), Country Offices (COs) and Programme Presence Offices (PPOs). The Humanitarian/DRR unit undertakes or coordinates regional research and data analysis; advises on norms, policies and strategies for achieving the internationally and regionally agreed goals related to gender equality and women’s empowerment issues. It acts as a knowledge hub at the regional level, collecting evidence on progress and emerging issues and sharing knowledge on innovative approaches and lessons learned in implementation.
The programme “Strengthening Gender-Responsive Disaster Management in ASEAN,” implemented by UN Women in close collaboration with the ASEAN Secretariat aims to ensure that key relevant ASEAN sectoral bodies are supported with evidence based policy research and relevant technical capacity to integrate gender and protection framework to mitigate and prevent sexual and gender-based violence (SGBV). More specifically it aims to ensure that a protection (including SGBV and child protection), gender and inclusion lens is integrated in the design and implementation of the new ASEAN Agreement on Disaster Management and Emergency Response (AADMER) Work Programme 2021-2025.
Against this context, UN Women ROAP seeks to recruit a national consultant to provide programme support to both the regional humanitarian/DRR unit, and the “Strengthening Gender-Responsive Disaster Management in ASEAN” project team.
DUTIES AND RESPONSIBILITIES
Reporting to the Regional Humanitarian Specialist, Humanitarian Action and Disaster Risk Reduction & Programme Specialist, Governance Peace and Security, the Consultant will work with and provide support to the members of the Project Team in the development and implementation of the work of the regional humanitarian and DRR portfolio and the project “Strengthening Gender-Responsive Disaster Management in ASEAN” consistent with UN Women rules and regulations, and ECHO rules and regulations respectively. S/he will contribute to research, financial management and project implementation, including providing necessary operational, administrative and implementation support. The Consultant will work in close collaboration with the operations, programme and projects’ staff in the UN Women Regional Office, the Country Offices and the HQs as required for resolving complex finance-related issues and exchange of information.
Expected Deliverables:
TASKS
Summary report on:
Providing monthly budget utilization reports, and updating the consultant and partner tracking tool, in line with existing tools aligned with ECHO requirements
Process payments and contract amendments/extensions for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
Monitor contracts with individuals and partners, as needed
Support recruitment of consultants, and/or support procurement processes in line with UN Women requirements, as needed
Manage the unit’s filing system
Summary report on:
Providing monthly budget utilization reports, and updating the consultant and partner tracking tool, in line with existing tools aligned with ECHO requirements
Process payments and contract amendments/extensions for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
Monitor contracts with individuals and partners, as needed
Support recruitment of consultants, and/or support procurement processes in line with UN Women requirements, as needed
Summary report on:
Providing monthly budget utilization reports, and updating the consultant and partner tracking tool, in line with existing tools aligned with ECHO requirements
Process payments and contract amendments/extensions for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
Monitor contracts with individuals and partners, as needed
Support recruitment of consultants, and/or support procurement processes in line with UN Women requirements, as needed
Summary report on:
Providing monthly budget utilization reports, and updating the consultant and partner tracking tool, in line with existing tools aligned with ECHO requirements
Process payments and contract amendments/extensions for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
Monitor contracts with individuals and partners, as needed
Support recruitment of consultants, and/or support procurement processes in line with UN Women requirements, as needed
Manage the unit’s filing system
Summary report on:
Providing monthly budget utilization reports, and updating the consultant and partner tracking tool, in line with existing tools aligned with ECHO requirements
Process payments and contract amendments/extensions for short-term contract holders and international consultants, as per contracts and upon receipt of deliverables
Monitor contracts with individuals and partners, as needed
Support recruitment of consultants, and/or support procurement processes in line with UN Women requirements, as needed
COMPETENCIES
Core Values:
Respect for Diversity
Integrity
Professionalism
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional Competencies
Good knowledge of programme and project management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.
REQUIRED SKILLS AND EXPERIENCE
Thai nationality
Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline
At least 2 years of relevant administrative or programme/project support experience in international or national organizations/agencies
Experience on identification of possible suppliers, canvassing and requesting for quotations, and organizing logistical and financial documentation;
Experience on coordination and organization of trainings of trainers, workshops, or other trainings, particularly on interactive virtual modalities;
Demonstrated track record of producing high quality documentation reports and safekeeping project documents relevant for donor reporting;
Experience working with the UN Agencies or other international organizations is advantageous.
Experience in using ERP system, especially Atlas, required
Proficient in English
Contract Supervision:
The consultant will work under the direct supervision of Regional Advisor, Humanitarian Action and Disaster Risk Reduction & Regional Advisor, Governance Peace and Security a.i. who will be responsible for the quality assurance of the deliverables.
Schedule of Payments:
Payment in full upon final submission and satisfactory deliverables submitted.
Financial/Price Proposal evaluation:
All financial proposals must be given in THB.
Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
The total number of points allocated for the price component is 100.
The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.
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